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DTSTAMP:20260618T204016Z
UID:0d018e9a-6f91-4227-9ba7-bf55c13899dc
DTSTART:20201028T130000Z
DTEND:20201028T143000Z
DESCRIPTION:The OpenAIRE Community of Practice for Training coordinators in
 vites you to join this 1.5 hour-long webinar and collaborative writing spr
 int on organizing GDPR compliant online events. Prodromos Tsiavos (Legal A
 dviser of "Athena" Research &amp\; Innovation Center and OpenAIRE) will pr
 ovide good practice advice and Walter Scholger (Zentrum für Informationsm
 odellierung\, Austrian Centre for Digital Humanities\, Universität Graz) 
 will talk about the Consent Form Wizard https://consent.dariah.eu/  follow
 ed by  discussions on how to make sure that GDPR requirements are properly
  addressed and personal data is protected. It will cover best practices fo
 r online event organisation\, including pre- and post-event (registration\
 , carrying out\, evaluation\, etc.). It will also address the following as
 pects: how to inform correctly about a session recording and how to make t
 he recordings available (e.g. with public chat messages\, etc.)\, good pra
 ctices on making collaborative documents (developed at online sessions) pu
 blicly available\, issues to consider during large online events\, how to 
 optimize the online events workflows\, whether national differences in Eur
 ope play a big role\, etc. Plain language templates and checklists will be
  created in breakout group writing sprints and shared with a wider trainin
 g community. \n\nThe following good practice recommendations will be devel
 oped during the writing sprints: \n\n- Template/s: plain language wording 
 for online registration forms (disclaimers\, permissions\, notice that con
 sent could be withdrawn any time) and good practices for online events reg
 istration - e.g. a host organization manages registration on its website a
 nd has full control of data and a way to safely manage it\, etc.  \n- Word
 ing suggestions for recording announcements\, disclaimers and permissions 
 (e.g. what will be captured - video\, webcam footage\, audio\, text chat m
 essages and displayed username\; inform participants on how to anonymize t
 hemselves - change names\, blur video\, etc\; is the participant’s conse
 nt needed - in writing - accept and continue at registration or verbal exp
 ression is sufficient\, etc.) \n- Template/plain language wording to deal 
 with personal data in evaluation/feedback forms.\nGDPR friendly tools and 
 checklists for making online session materials publicly available - record
 ing\, collaborative documents\, etc. \n- Checklists/workflows for running 
 online events: e.g. event access under password (not a direct link). \n- C
 hecklists/workflows for keeping online events documentation\, registration
  and recording: e.g. beware of not keeping backups with actual names and e
 mail addresses\; anonymize before backing up and storing\, secure storage 
 (encrypted?)\, etc. \n- Retention period: for how long the data could/shou
 ld be kept and when it will be deleted\, etc. 
SUMMARY:GDPR and training
URL;VALUE=URI:https://www.openaire.eu/item/gdpr-and-training
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